PDF data extraction

Manually extracting data from PDFs is slow, error-prone, and frustrating. Businesses waste valuable hours on repetitive tasks — and human errors can lead to costly mistakes in reporting, compliance, or customer service.
Our intelligent PDF extraction engine automates the entire process. It quickly and accurately pulls structured data from even the most complex documents — saving you hours of manual work, reducing errors, and freeing your team to focus on higher-value tasks.

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Key Features

Our PDF extraction engine combines speed, accuracy, and scalability to handle everything from everyday tasks to enterprise-scale workloads. Here's how we do it:

Text, Table, and Form Extraction

Automatically extract clean, structured data from any PDF — whether it's a paragraph of text, a multi-page table, or a complex form. Our engine intelligently interprets document layout and hierarchy to ensure nothing gets lost in translation.

AI-Enhanced OCR and Layout Detection

Powered by advanced Optical Character Recognition and deep learning, our system reads both native and scanned PDFs with remarkable accuracy. It detects visual layout elements — like columns, headers, and labels — to maintain the document's true structure.

Easy API Integration for Developers

Built with a developer-first approach, our API is easy to integrate into your existing software stack. With clear documentation, SDKs, and fast support, your team can go from concept to deployment in record time.

Batch Processing for High-Volume Workloads

Need to process thousands of PDFs at once? No problem. Our batch processing engine is optimized for performance and scalability, allowing you to handle large document volumes efficiently with parallel processing and queue management.

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Enterprise-Grade Security and Compliance

We take data security seriously. All data is encrypted in transit and at rest, with strict access controls and logging. Our platform is built to meet industry standards like GDPR, HIPAA, and SOC 2, giving you peace of mind and regulatory compliance.

Scanned Document Support (Image PDFs)

Not all documents are digital-native — many come in as image-based scans. Our solution can handle low-quality or complex image PDFs, transforming them into usable, searchable, and structured data without manual effort.

Data Point Customization

Data point customization allows the user to specify exactly what information they want from a PDF, such as invoice numbers, customer names, due dates, or product codes. Instead of extracting all text blindly, the system targets relevant patterns or fields, making the output cleaner and more actionable.

Preserve Original Layout

This feature ensures that when extracting data, the spatial arrangement and formatting of the PDF content are preserved. This is important for documents like contracts, reports, or complex forms where layout communicates meaning.

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Key-Value Pair Extraction

You can implement this by parsing the document into logical text blocks and using text proximity analysis, or by applying natural language processing (NLP) to detect the "key" (label) and its associated "value."

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Automation Capabilities

Automation eliminates repetitive manual uploads by allowing scheduled or trigger-based extractions. For instance, PDFs dropped into a specific folder could be automatically processed and the extracted data sent to a database.

Integration with Other Applications

Integration ensures that extracted data flows seamlessly into other systems like CRMs, ERPs, spreadsheets, or APIs without manual copying and pasting. This can be done using REST API connectors, webhooks, or middleware platforms.

Easy-to-learn, intuitive user interface

Even the most powerful extraction system is useless if the interface is confusing. A simple, intuitive UI allows non-technical users to select files, configure extractions, and preview results without coding.

Our Clients

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what our clients say about BSuite365?

I have been working with BSuite365 team on various projects over the last 4 years. It started with a complex mathematical problem and a simple spreadsheet. Their team always surprises me with their skills and passion for their work. They really work hard to ensure projects meet the business criteria and solve the business problems they need to. I will continue working with them to improve the business systems of our company.
Eugen Klein, Managing Broker (Royal LePage Sussex Klein Group)
Working with Sajad and his team at BSuite365 has been an easy and pleasant experience. The solution they built for us will save us dozens of hours of labour costs several times a year and has been well worth what we paid. I can easily recommend them and will not hesitate to work with them again in the future.
Jamie Kiffiak, President (Tri-Cities Pest Detective)
Sajad and his team have been extremely helpful in meeting our website needs. They listen to what your vision is and not only work around it, but help to flesh it out. I would highly recommend Sajad and BSuite365 to anyone with Technology needs.
Kamille De Los Angeles, Office Manager & Business Administration (RHA)
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At Persephone Brewing we utilize a number of systems to manage and report our data. BSuite365 System helped us streamline these processes by automating several business processes using our existing data sets saving us hundreds of hours a year at a very reasonable cost.
Dion Whyte, General Manager (Persephone Brewing Company)

Technical Specifications

Engineered for flexibility, security, and seamless integration into your existing infrastructure. Whether you're scaling across teams or embedding into mission-critical systems, we've got you covered.

Supported Formats

Our services support standard PDF files, including both native and scanned (image-based) PDFs. You can easily extract structured and unstructured data from complex layouts, forms, and documents with high accuracy.

Deployment Options

Available as a fully managed Cloud solution, a secure On-Premise installation, or a Hybrid model to meet your infrastructure and compliance needs. Easily scales across departments or global operations.

Security & Compliance

Built with enterprise-grade security protocols, including data encryption at rest and in transit, role-based access controls, and audit logging. Compliant with global standards such as GDPR, HIPAA, SOC 2, and others depending on deployment.

Supported Document Types

Precision-built for extracting data from high-impact business documents. Our engine is designed to perform with accuracy and consistency.

Invoice processing automation enables the extraction of vendor details, invoice numbers, dates, totals, taxes, and line items — regardless of format or layout.
Contract intelligence identifies and extracts key metadata such as parties involved, effective dates, renewal terms, and governing clauses for faster legal review and compliance.
Form automation transforms structured and semi-structured documents like claims, applications, and intake forms into accurate, machine-readable data ready for back-end systems.
Financial data extraction captures key figures from balance sheets, income statements, and disclosures to support analytics, audits, and portfolio evaluation.
Legal document processing extracts entities, clauses, deadlines, and case references from contracts, filings, and legal briefs — accelerating due diligence and legal research.
Shipping document analysis extracts data from bills of lading, packing lists, and customs forms — enabling supply chain systems to operate with greater speed and accuracy.
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Finance

Financial automation supports data extraction from invoices, statements, tax forms, and reports. Enables faster reconciliation, improved auditing, and integration with accounting and ERP systems.

Legal

Legal document processing accelerates contract review, litigation prep, and regulatory compliance by extracting clauses, obligations, and metadata from agreements, filings, and case files.

Healthcare

Healthcare data extraction streamlines the capture of information from claims, patient forms, and lab reports — supporting EHR integration, billing automation, and HIPAA compliance.

Logistics

Logistics document automation parses shipping documents, customs forms, and delivery receipts. Facilitates end-to-end supply chain visibility and faster processing at scale.

Real Estate

Real estate contract redaction and analysis enables automatic removal of sensitive data — such as names, addresses, and lease terms — from rental agreements and property records.

Industries We Serve

Our PDF extraction engine adapts to complex workflows and compliance demands — no matter the industry:

Frequently Asked Questions

PDF data extraction is the process of converting unstructured content in PDF files—such as text, tables, and forms—into structured, machine-readable data for use in business systems.
Our engine delivers industry-leading accuracy, powered by AI and OCR. It handles a wide range of document types and layouts, continually improving with usage and feedback.
Yes. Our advanced OCR technology supports image-based PDFs, including poor-quality or noisy scans, and converts them into structured, searchable data.
Yes. We support accurate extraction of tabular data, form fields, and limited handwritten content, depending on the handwriting quality and clarity.
Absolutely. Our solution allows you to define and extract targeted fields such as invoice numbers, dates, totals, customer names, and more.
You can export extracted data in multiple structured formats, including JSON, CSV, and XML, ready for integration with your workflows.
No hard limit. Our platform supports high-volume processing, whether you're working with dozens or millions of documents — with batch processing and scalable infrastructure.
Our layout detection engine intelligently analyzes document structure, ensuring accurate extraction even from multi-column, nested, or irregular formats.
Yes. Our batch processing capabilities are built for scale, allowing you to upload and process thousands of PDFs in parallel with queue management.
Yes. Our fully documented API allows you to automate every step of the extraction process — from file upload and processing to data export and integration.
Yes. All extracted data is returned in structured formats like JSON, XML, or CSV, making it easy to feed into analytics tools or business systems.
We use enterprise-grade security protocols, including encryption in transit and at rest, access control, and compliance with standards like GDPR, HIPAA, and SOC 2.
Yes. For organizations with strict data governance policies, we offer secure on-premise deployments in addition to cloud and hybrid options.
Yes. Our API and export options make it easy to integrate with platforms like Salesforce, SAP, Oracle, and other enterprise systems.

Contact us

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