Productivity Tips On Working From Home

5 min read|Last Updated: February 2nd, 2024|Categories: Teamwork|
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Living and working together in groups has benefits that have brought people together from prehistory to the present day.

History has shown us that we have always tended to live and work together in social settings due to fear of being alone, or to enhance each other’s ability and reap its benefits. But over time, with the advent of modernism, we have become more inclined to maintain our privacy and use technology to communicate with each other.

These days, we want to keep socializing with other people to satisfy our mental needs but also be socially distant sometimes and have the time and the freedom to be by ourselves. So we have created concepts such as remote working for different groups of people using technology as the tool.

Working From Home

Is having a remote job the best thing in the world? Certainly not, but for some businesses and in some situations, such as the outbreak of the Coronavirus and the importance of social distancing, it may be the best option available to continue our work and social activities.

After having some experience in close working and working remotely in software development, I have concluded that when it comes to remote working, defining the regulations, procedures, and tools is just as important as it is in close working, if not more. So I’m going to share with you some of the methods and tools that my teammates and I use. I hope these tips can help you improve your productivity and have an overall better experience working from home.

1. Use software that makes working from home easier

Online file-sharing platforms such as Google Drive

We use online shared files for work procedures and the company’s records on staff, such as a list of the job title, contact info, and time of availability of each team member. There are different access levels on these platforms, some members can only view the files and some can contribute by commenting or editing the file. This is especially helpful for remote teamwork because you can work on the same file at the time with your colleagues and view each other’s work.

Collaborative task management and Communication software

When it comes to remote working, good communication is everything; using software like Microsoft Teams or Trello significantly improves the quality and quantity of interactions. Auditing and joining conversations, assigning tasks to team members and managing the processes are some of the many benefits that these tools have.

2. Build a Strong and Stable Work Relationship With Your Colleagues

As colleagues, we try to help build a healthy environment full of trust and transparency and create a sense of responsibility and commitment in ourselves so we can increase productivity and enjoy working together for our goals. Over the years, we realized that the following things really help:

Holding regular meetings several times a week

Obviously, you can’t always convey everything through text messages, and just like close working, it’s very important for the team members to hold meetings. these days with the outbreak of the Coronavirus and the need to stay home; virtual meeting seems to be the best option, here are some tips:

Writing Meeting Minutes

We have someone responsible for writing minutes of the meetings; if that person isn’t available for any reason, they assign someone else to write the minutes and post it on Team, so everyone is informed.

We include the following in minutes:

  • Time and the date that the meeting took place
  • Participants and absentees
  • Meeting agenda(the topics we discussed)
  • Decisions we made and the important details
  • Task and action items

Making Essential Calls

Sometimes text conversations can cause misunderstanding or can be unclear and confusing, or your colleague might forget to reply to an email or text message you sent them. In any of these cases, don’t hesitat