How to create a Macro in Microsoft Office

4.6 min read|Last Updated: February 11th, 2024|Categories: excel|
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Using macros in Microsoft Office can completely change how you do things, making it easier to handle repetitive tasks and freeing up your time. Whether you’re already experienced with them or just starting out, getting the hang of macros can make your work life a lot smoother and help you get more done. This guide will show you step-by-step how to create and use macros in Microsoft Office, giving you the tools to supercharge your productivity.

What is a Macro in Microsoft Office?

You might have experienced being required to do repeatedly some tasks in Excel. Examples being tasks such as copying a certain part of a software’s output in another sheet, etc. Doing something repeatedly usually takes too much time and is also boring. You may get rid of this work using macro tool in Excel. A macro is a piece of computer code or a set of actions that is written for Excel using the Visual Basic for Applications (VBA) programming language. By macro you can perform Excel automation so that you may not need to repeat them manually. In the following you will learn how to create a macro in Excel.

Here I will show you how to create a simple macro using Excel’s Macro recording functionality. Once you have recorded the macro, you can repeat the set of actions as many times as you’d like, by simply running the recorded macro in Excel. We can also create macros using VBA which assists us in writing more complex and advanced macros. Creating macro by VBA development requires more knowledge, so we will discuss it separately in future. Now let’s create a simple macro by Excel. Suppose that the output given below pertains to our software:

As you see the output does not follow an appropriate format. According to the output, if we want to provide a daily report about the product “mouse”, for instance, in a format like below:

then once we get our output every day, we have to categorize our data in accordance with the types of “mouse” product, choose appropriate font for the texts of the output, and highlight the first line in Bold type, etc. which takes a long time and is too boring. Now we want to automate this task by creating a macro in Excel. In order to create a macro, you need to start the recording process. To do this, click on Macros menu which is located in the View Tab, and then select the option “record macro”.